How to be More Productive at Work: 6 Simple Steps 

by / ⠀Blog Career Advice / August 18, 2022
more productive at work

There are a myriad of ways in which you can boost your daily productivity depending on the nature of your job or business. Some of you may already be following a work pattern. If it is working, fine. If not, we have put together six practical boosters to make you more productive at work here. Read on. 

Use an online calendar

It can save you a few hours if you can use an online calendar to juggle and delegate tasks with your team members to meet a project deadline. To keep them together, share a virtual calendar that includes deadlines and meetings. Important events, orientations, and many other relevant tasks can also be added. 

Some other benefits of a digital calendar are automatic reminders, online accessibility, attachment of important resources, and recurring events. The online calendar does not have to be sophisticated. It can even be a simple Outlook calendar that can display your availability to the team members. That way, they know when you are available. 

Speed up your computer

The best and fastest way to speed up your Mac computer is by uninstalling unwanted applications. This can help increase the performance and productivity of Mac users. 

You can use an uninstaller to perform this function for you. There are uninstallers for Mac users that can automate the different app removal steps. When you drag the app to the trash, sometimes, it may not take effect because some supplementary files remain on the hard drive. However, an uninstaller can locate all your underused and outdated apps. Then it also tracks all their support caches and associated files, moves them to the trash, and eventually deletes them. 

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By uninstalling the apps from your computer, you can attain speed optimization and see in real-time the amount of space you are freeing up. So, save yourself some time and improve your productivity by using the uninstaller to delete the apps. It will do you wonders and make you more productive at work.

Save to the cloud

Store all your files in virtual cabinets in the cloud instead of locally as it can use less space on your local drive, freeing up the hard drive, which runs it faster. If you store files in the cloud, you can continue working from any computer. It also allows you to locate all your files quickly. 

Effective usage of your computer is the quickest way to improve your productivity. This can also save you frustration, money, and time. If you experience a computer crash, you can start right from where you stopped if the files are stored in the cloud. As an added benefit, you avoid multiple file versions. 

Cloud storage makes you more productive because of its file-sharing features, meaning you can quickly and conveniently share your files with other people. You can also invite multiple users at the same time to see your date in real-time. This cloud environment is good for productivity as it can replace physical meetings. 

Physical machine and environment

There are only a few challenges for an entrepreneur that are more frustrating than an uncomfortable environment and an outdated physical environment. A good tip to consider is to replace your computers every five years or upgrade your operating system. You might also want to buy another monitor so you can research, compare, and compose quickly and efficiently. 

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The chair you sit on can have an impact on your physical abilities, such as back pain. Not being able to work due to physical ailments means less productivity. So, pay attention to the chair that you use to work on the computer. Use a comfortable chair that supports your posture while you type on the keyboard. 

Nothing slows you down like a slow internet connection, not to mention the frustration that follows. Ensure your internet is high-speed, so you do not have to wait for eternity for each query to run. Take walking and stretching breaks. It can also relieve you from any eye strain you may have. 

Manage your schedule

Having a sense of control can psychologically help you increase productivity. How? Control the activities of the day. In other words, plan your schedule for the day, either the previous day or in the morning. Blocking out time for tasks and reserving specific meeting times is well worth your time. You can get a lot done that way. 

The other thing that pays dividends if done consistently is to never procrastinate but force yourself to schedule time for that task. Most people procrastinate because either they feel lazy or they hate doing that task, both of which are not good. So, save yourself some headache and hassle in the future by not putting everything on the back burner. 

We understand that unexpected things may inevitably crop up, which is why it is crucial to keep your schedule fluid so that you can change it at any time. However, that is no excuse not to plan. So, when you plan your schedule, plan for both the expected and the unexpected to make you more productive at work. 

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Use lists and templates

Make it a habit to prepare a list of things to do daily. As the saying goes, what gets written, gets done. The easiest way you can do this is by categorizing them into daily and weekly. Then frame each with a deadline and start ticking them off as you go along. Try it, and you will soon see that it is a very rewarding experience. 

Urgent tasks should be kept to a minimum, but if you have them on the list, they should be tackled first thing in the morning. Revisit the schedule if you find yourself constantly having urgent things to do, which is not healthy. Mundane tasks that do not add value to your productivity can be fit in small bursts throughout the day. 

Using email templates can also save your time when dealing with multiple tasks. This can, for example, include checklists and short guides for some frequently asked questions from your employees or clients, pre-designed email templates for your sales activities, or templates for upcoming email marketing campaigns. 

Conclusion

Being able to make small changes, as given in this article, in your work schedule can bring incremental changes and make you more productive at work. Assess those incremental changes periodically to see what works and what does not work. Keep the practices that worked and do more of them. Discard the ones that do not work for you. Have a productive day!

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